Many small business owners think of computer security as a defensive measure. But I firmly believe a strong defense can help a company improve its overall game. It not only helps protect a business from catastrophe, but it can also make employees more productive.
To illustrate my point, here’s how three companies could be more productive while working more securely. The examples are fictitious. No real association is intended or inferred, though the problems and solutions are real.
Employees at an architectural firm are continually accessing blueprints, contracts, reports and other documents. They store the files on their PCs, laptops and tablets and back up to the company’s server. Keeping track of different versions is a headache. The firm’s principals also know a hardware failure could wipe out or damage key files.
The company could resolve these problems by backing up data to the cloud — massive collections of servers maintained by third parties. By doing this, they’re able to:
Associates at a law firm spend most of their days doing online research, clicking on links and downloading reports. Any one of these actions could introduce a virus that slows the computer to a crawl. It could also introduce spyware that puts sensitive client information at risk.
The company could choose a remote tech support service to help it:
Managers at a food distributor rely on smartphones to communicate with drivers. They also use mobile apps to track the fleet and ensure deliveries are made on schedule. Some drivers use tablets to record deliveries and store paperwork. It’s a lot for the company to handle, and managers worry about devices getting lost or stolen and the security problems that could cause.
They could use a third-party mobile device management (MDM) service to help improve their security. This could help the company:
Not all of these steps may make sense for you right now, but each can help strengthen your company’s foundation so you can build a more profitable future.