You’ll read a lot of blog posts here that require you to do some work. And you’ve probably wondered “How on earth will I find time to do all this?” Well, you don’t have a choice, so turn off the TV and start developing ways to work smarter and create more time.
Keep a time log. If you don’t believe you waste a lot of time, keep a log. How many times did you surf the Internet reading useless blogs (not mine), etc., that are not work-related? How many personal phone calls? How much time spent on personal errands, events, etc? How much time are you spending looking for a file on your computer? Keep track of every minute for a few days and be honest with yourself about how you’re spending work time.
Organize everything. Save hours a day by creating paper, computer, Inbox, etc., filing systems so you can find anything you need the instant you need it. Start with your clothes closet and purge the things you don’t need and put like items together by color. Use this same system for everything else that you organize, not necessarily by color, but by putting broad categories of items together. In a filing system, this could mean putting all of your marketing files together, accounting files together, etc. Get everyone to use the same logical systems so anyone can find anything anywhere in the office.
Set goals and prioritize. You have to determine what your goals are so you’ll know how you should spend your time. The things you value and need (not want) will take priority.
Check back next week for more helpful tips on getting and staying organized!